Pharmacy suite operations

Biashara's pharmacy vertical reuses the authoritative POS, purchasing, inventory, receivables, banking, tax and general-ledger engines. It adds medicine profiles, batch/expiry custody, FEFO dispensing, controlled stock movements, scheme claims and pharmacy-specific accounting controls.

See PHARMACY_ACCOUNTING_CLOSURE.md for the certification boundary and rollout gates.

Enablement and permissions

Enable subscription feature pharmacy_management. A chemist-only tenant may set suite_experience: pharmacy to hide unrelated vertical workspaces.

End-to-end operating flow

1. Map medicine products to an inventory posting group and valuation class; complete the pharmacy profile (prescription, controlled schedule, storage and FEFO rules).
2. Raise a PO and receive it through GRN. Accepted pharmacy lines require batch number, expiry, supplier lot and positive unit cost. Rejected lines do not create stock; quarantined receipts create quarantined batches.
3. Sell through standard POS. The system allocates active, unexpired batches by FEFO, or validates an authorized manual batch selection.
4. A sale return restores the precise original batch allocation and writes an immutable batch-return record. Repeated partial returns cannot restore more than the allocation.
5. Record expired, damaged or recalled stock as a disposition. A different checker approves it; exact batch cost posts to the configured expense and inventory accounts. Reversal restores both stock and GL.
6. For insurer/corporate sales, create and adjudicate a scheme claim, separate patient co-pay, record partial remittances through standard AR allocation, and reverse a mistaken remittance through the governed reversal flow. An unsettled adjudication may be corrected by a different user; the system reverses its write-off, reopens AR and retains the previous decision.
7. Review near-expiry, controlled-medicine CSV and pharmacy accounting control reports before close.

Key routes

The controlled CSV is operational evidence. Its columns and retention/signature procedure must be approved against the tenant's current PPB licence conditions before it is treated as a statutory register.